The Occupational Safety and Health Administration (OSHA) has a mission to "assure safe and healthful working conditions for working men and women by setting and enforcing standards and by providing training, outreach, education and assistance". It was founded in the early 1970’s, long before internet connections were as standard as phone service for businesses. Since then, OSHA has made great strides in embracing the digital world for record keeping, and organizations in any supply chain should follow their lead.
OSHA ITA Extended Deadline 2017
The OSHA Injury Tracking Application (ITA) was launched on August 1, 2017. It was designed to allow employers to submit their 300A forms electronically, which saves time and resources. The 300A form tracks injury and illness data and must be submitted annually. OSHA recently announced that they are extending the deadline for submitting the 300A form reporting on 2016 data from July 1, 2017 to December 1, 2017. This decision was made to allow affected employers time to learn how to use the ITA and to allow proper governmental oversight on the new electronic reporting requirements.
The ITA does appear to make reporting easier on organizations that fall within this category. In fact, OSHA is offering three methods for data submission, including: manual data entry via a web form, CSV upload to process single or multiple businesses, and transmission from an automated recordkeeping system via API.
OSHA is also phasing in new requirement deadlines over the next two years. In 2018, the submission deadline for affected establishments with 250 or more employees must submit required forms (300A, 300, 301) by July 1. The same deadline applies to establishments with less than 250 employees, but they are only required to submit Form 300A. In 2019 and beyond, the deadline moves up to March 2.
More information can be found on the FAQ of the OSHA ITA site here.
Save Time and Frustration with Electronic Record Keeping
The annual forms discussed here are just a few of the compliance documents that organizations need to keep track of internally, but what about contractors and suppliers? How can a company ensure that these business partners are certified and within compliance to perform contracted work? The process of collecting, verifying and maintaining this data for 100's or 1000's of suppliers is a huge administrative effort that is both costly and time consuming. Instead, organizations should look for assistance from 3rd party specialists like Avetta who can offload the burden of prequalification and compliance, reducing risk and strengthening the supply chain.
Avetta’s supply chain management software helps businesses identify and mitigate risk within their supply chain through contractor prequalification, document management, auditing, employee-level qualification and training, insurance verification and business intelligence. Avetta offers a proprietary SaaS platform that is highly customizable and adaptive for businesses of all sizes, and is used by more than 50,000 customers in over 100 countries.
Any changes to a government agency like OSHA can have far reaching effects, which is why these agencies don’t embrace change as quickly as the private sector. But when the government is advocating for cloud-based verification platforms by creating their own, it’s time to take a look at your own systems and consider joining the Avetta family.
Learn more about Avetta's Supply Chain Management Software or Request a Demo